PES PTO
Paradise Elementary PTO
The purpose of Paradise Elementary PTO is as follows: to support the education of the students attending Paradise Elementary School by providing enrichment opportunities beyond the basic classroom setting, to foster relationships between parents, teachers, and staff to achieve the best possible education for every student and to promote a sense of community among our children, parents, and staff.
The Paradise PTO meets monthly to plan and organize events to benefit Paradise Elementary's students, staff, and families. We value your input! You are invited to attend and share your thoughts and ideas! Meetings are held in the Paradise Elementary Library on the 2nd Thursday of each month at 6:00 PM.
Our next meeting for the 2025-2026 school year will be held on Thursday, January 8, 2026, at 6 pm. Childcare is available. We hope to see you there!
PTO Contacts
PTO Contacts
President: Dana Henry
Vice President: Kirsten Myers
Treasurer: Sarah Landis
Secretary: Georgia King
General PES PTO Email: paradiseelempto@gmail.com
Stay Up-To-Date
The best way to receive up-to-date information on PTO events and announcements is by following the Paradise Elementary PTO social media pages.
Meeting Minutes
- January 9, 2025 - Paradise Elementary PTO Meeting
- February 13, 2025 - Paradise Elementary PTO Meeting
- March 13, 2025 - Paradise Elementary PTO Meeting
- April 10, 2025 - Paradise Elementary PTO Meeting
- May 8, 2025 - Paradise Elementary PTO Meeting
- August 14, 2025 - Paradise Elementary PTO Meeting
- September 11, 2025 - Paradise Elementary PTO Meeting
- October 9, 2025 - Paradise Elementary PTO Meeting
January 9, 2025 - Paradise Elementary PTO Meeting
Paradise Elementary PTO Meeting Minutes
January 9th, 2025
Welcome
- Meeting called to order @ 6:08 by Dana Henry
- Attendance: 13
o Georgia King, Krista McKenzie, Nathan Wertz, Julie Janusz, Dana Henry, Amber Mummert, Brooke Clites, Cori Fesser, Danielle Rebert, Trish Kowalsky, Amber Wolfe, Ashlie Rittle, Kirsten Myers
Secretary’s Report
- Reviewed meeting minutes from November 14th, 2024
- Meeting Minutes approved:
o Amber Mummert
o Brooke Clites
Treasure’s Report
- November
o Beginning Balance: $34,783.28
o Credits: $26,659.26
o Debits: $29,817.76 (R&K Fundraiser, Christmas Shop, Scholarship Fund, SGI PTO Skate Night & Raise Right)
o Ending Balance $33,894.78
- December
o Beginning Balance: $33,894.78
o Credits: $4,570.47
o Debits: $5,034.42 (Book Fair, Holiday Shop, Gift Card, Teacher Reimbursement, Raise Right & Little Ceaser’s)
- Report approved:
o Krista McKenzie
o Danielle Rebert
- Notes
o SG Scholarship Fund will go up to $1000 for 2025-2026 school year
o Assembly balance & Courtyard money can be reallocated for this year
o 1/21/25 Audit (PTO treasure, president & witness)
▪ Send receipts in ASAP
Principal’s Report
- Thank you for organizing the book fair and for the delicious staff appreciation event
- Student activities
o Grade 2 had a Polar Express Storyteller
o 4th grade learned about Holidays around the world and experience a cultural presentation that included learning the Haka.
- The snow was wonderful, but it interfered with our Steven Courtney assembly.
o reschedule for the end of the month.
- The snow also moved the Kids Heart Challenge Kick off Assembly to Monday the 13th.
- Thank you for your help in our first virtual day
o high attendance rate at our live zooms
- Working on completing mid-year assessments
Teacher Report
- Thank you to parents for Virtual Day participation
Presidents Report
- Shout Outs
o Teacher Appreciation - Hot Chocolate Bar (Sarah & Amber Wolfe)
o Book Fair (Kelsey Pedmo)
- Holiday Shop
o 15% attendance
o Moving to PES for 2025-2026 during the day
▪ Inventory & suggestions next meeting
Upcoming Events
- January 16th – Snowball Fight & Hot Chocolate (Dana & Sarah)
- January 22nd – Teacher Appreciation Trivia Game (Dana)
- February 5th – Family Skate Night (6pm-8pm)
o Split Fee with SGI (24-25 SGI has 2 nights / 25-26 PES has 2 nights)
o Free Admission
o Tissue Donation
- February 14th -Teacher Appreciation Dessert Bar (Georgia & Krista)
- May 16th – Laps for Learning (BIGGEST FUNDRAISER: GOAL $10K) (Dana & Kelsey Klinedinst)
o Prizes
▪ Sign Up- LED Tubes
▪ TOP PRIZE- Electric Scooter & Helmet (provided by Laps for Learning)
▪ Animal themed keychains
▪ 5 credits = moves teachers picture ahead/back for race (poster at lunch area)
▪ Keep inflatables a surprise!
▪ Each lap kids complete = rubber band bracelets, bubbles or foam?
- May - Teacher Appreciation Week
o Luncheon (Catered vs Food Truck)
o Raffle Baskets
o Book Buffet
o Spirit Week
Committees & Coordinators
- Yearbook (Kayla)
o 4th grade special page
▪ 4th grade parent vote winner = 1st day of school/1st day of 4th grade
- R&K (Krista) – February
- Courtyard (Dana & Mrs. Frey)
o 4/2 – Clean Up before School
Adjournment
- Meeting adjourned @ 7:03 by Dana Henry
Next meeting February 13, 2025
February 13, 2025 - Paradise Elementary PTO Meeting
Paradise Elementary PTO Meeting Minutes
February 13th, 2025
Welcome
- Meeting called to order @ 6:04 by Kirsten Myers
- Attendance: 10
o Georgia King, Krista McKenzie, Julie Janusz, Amber Mummert, Brooke Clites, Trish Kowalsky, Breanne Murren, Kirsten Myers, Sarah Landis, Maddie Alexander
Secretary’s Report
- Reviewed meeting minutes from January 9th, 2024
- Meeting Minutes approved:
o Amber Mummert
o Krista McKenzie
Treasure’s Report
- January
o Beginning Balance: $31,318.83
o Credits: $1.32
o Debits: $3,247.06 (Scholastic Bookfair & Assembly)
o Ending Balance $28,748.09
- Report approved:
o Amber Mummert
o Brooke Clites
- Notes
o Holiday Shop is being funded by extra money from different categories in budget
Principal’s Report
- Thank you for all the volunteers who supported our snowball fight and hot chocolate
- we did not get to have our Trivia event but hope to reschedule.
- Steven Courtney visited in late January
- No school Monday the 17th for President’s Day and Friday the 21st
- end of February - students will be attending a dental health presentation sponsored by community partners (Dave Ross and Shoe Orthodontists).
o Mobile Dentist visit
- Picture day - February 24th
- The end of the 2nd Trimester is March 3.
o Report cards will be available on Thursday, March 6.
o Conferences will be held between March 10-20 (11th-13th in person)
- March = Music in Our Schools month.
o Students will be performing on Tuesday, March 18.
Teacher Report
- N/A
Presidents Report
- Shout Outs
o Box Tops (Amber Wolfe)
o Many Volunteers for Snowball Fight/Hot Chocolate & Skate Night
§ Skate Night Suggestion = dominos (right beside magic elm) fundraiser same night?
Upcoming Events
- February 14th -Teacher Appreciation Dessert Bar (Georgia & Krista)
- February 18th – R&K Fundraiser (Krista & Naomi)
o Maddie help count & pick up
- February 24th – Spring Picture Day
o Sign up full ?
- February 27/28th – Mobil Dentist
o Sign up full?
- February 28th – Teacher appreciation Door Decorating (5-8pm)
- March 28th – Family Movie Night (Naomi & Robyn)
o Need details/ cancel?
- May 16th – Laps for Learning (BIGGEST FUNDRAISER: GOAL $10K) (Dana & Kelsey Klinedinst)
- May - Teacher Appreciation Week
Open Discussion
- Mrs. Bortner needs our help (volunteers) at the HART Challenge assembly?
Adjournment
- Meeting adjourned @ 6:31 by Kirsten Myers
- Next meeting March 13th, 2025
March 13, 2025 - Paradise Elementary PTO Meeting
Paradise Elementary PTO Meeting Minutes
March 13th, 2025
Welcome
- Meeting called to order @ 6:01 by Dana Henry
- Attendance: 11
Georgia King, Dana Henry, Julie Janusz, Amber Mummert, Brooke Clites, Amber Wolf, Breanne Murren, Sarah Landis, Cori Fesser, Kelsey Klinedinst, Alexis Mills
Secretary’s Report
- Reviewed meeting minutes from February 13th, 2025
- Meeting Minutes approved:
o Amber Mummert
o Kelsey Klinedinst
Treasure’s Report
- February
o Beginning Balance: $28,748.09
o Credits: $1,885.43 (Holiday Shop Reimbursement, Box Tops & Shed Sale Items)
o Debits: $1,442.12 ( Teacher allowance, Holiday Shop, Scholarship Fund and Teacher Appreciation)
o Ending Balance $28,891.40
- Report approved:
o Amber Mummert
o Brooke Clites
Principal’s Report
- We finished up the 2nd Trimester and are headed into third trimester
- Thank you to the PTO for the delicious treats last month
- Teachers loved the doors as well - Thank you for making the building look so festive and fun for Read Across America week
- Celebrated the Kids Heart Challenge. We raised over $7,400 and brought our historical total to 100,000. Reward = students taped Mrs. Bortner to the wall
- Officer Hine reached out to thank you for the gift card to Dunkin
- Upcoming events:
- "Night of Music”
- The Coins for College fundraiser - This annual campaign raises money that is given directly to students as they transition to post secondarily education. Last year Paradise won the “trophy”.
- March - “Bubble Lady” and Ross Orthodontists treat truck
- April - Kindergarten registration event.
- April 2 (Grade 2, Moore, Myers) and April 3 (K,& 1) students will attend Stage the Page to see The Stinky Cheese Man and other Fairly Stupid Tales.
- 4th Grade Graduation- Wednesday May 28
Teacher Report
Door Decorating was a HUGE Hit
Thank you for the monthly surprises
Presidents Report
Shout Outs
- Box Tops (Amber Wolfe)
- February Teacher Appreciation Dessert Bar (Georgia & Krista)
- March Door Decorating (Georgia)
- Yearbook (Kayla Zellers)
Side Notes:
- Child Care – Michelle Bair
- Teather Balls – Mrs. Janusz find out
- Scholarship Fund - $200 sponsored table in budget for next year
- Officer Nomination next month
Upcoming Events
- March 19th - R&K Fundraiser Pick up (4-6)
- April 2nd - Courtyard Clean Up (8am – 9am) - Research Flexible Seating, special features (webcam bird feeder and water feature) and landscape supplies
- May 16th – Laps for Learning (BIGGEST FUNDRAISER: GOAL $10K) (Dana & Kelsey Klinedinst); Prize display & race track before April 14th (Alexis); Posters (Breanne)
- May 5th - 9th - Teacher Appreciation Week - Raffle Baskets (Georgia); Winners pulled at May Meeting; Catered Luncheon (Krista)
- May 9th – Hog Wild
Student Lead Activities
- Monday – Wear your teacher’s favorite color
- Tuesday- Fist Bump a special area teacher
- Wednesday – Bring your teacher a flower
- Thursday – Wear a hat for specialist teachers
- Friday – Bring your teacher a thank you card
May7th – Book Fair & Curriculum Night
- Book Fair (Kesley)
- Food Trucks
- Teachers receive $5 Coupon
Adjournment
Meeting adjourned @ 7:02 by Dana Henry
Next meeting April 10th, 2025
April 10, 2025 - Paradise Elementary PTO Meeting
Paradise Elementary PTO Meeting Minutes
April 10th, 2025
Welcome
- Meeting called to order @ 6:05 by Dana Henry
- Attendance: 11
o Georgia King, Dana Henry, Julie Janusz, Amber Mummert, Brooke Clites, Amber Wolf, Breanne Murren, Sarah Landis, Cori Fesser, Kelsey Klinedinst, Alexis Mills
Secretary’s Report
- Reviewed meeting minutes from March 13th, 2025
- Meeting Minutes approved:
o Brooke Clites
o Amber Mummert
Treasure’s Report
- February
o Beginning Balance: $32,387.28
o Credits: $6145.31 (R&K Sub & Interest)
o Debits: $4149.43 (Teacher appreciation & Holiday Shop Reimbursement, R&K Sub payment)
o Ending Balance $30,387.28
- Report approved:
o Amber Mummert
o Cori Fesser
Principal’s Report
- March Highlights:
o Night of Music
o Coins for College
§ District-wide, we raised $10,018.89
§ Paradise contributed $1,100.22 (which was a notable increase from last year’s $779.31)
o Project Team Reward – Bubble Day
§ Students enjoyed 48 gallons of bubbles & the treat truck from Ross Orthodontics.
o Kindergarten Readiness Event
§ welcomed many of our incoming kindergarten students for the 2025–26 school year
§ collect email addresses to begin building connections.
April Happenings:
- Stage the Page - The Stinky Cheese Man.
- 3rd Grade Field Trip - State Capitol building in Harrisburg.
- Band Concert – 4/8
- Upcoming Board Meeting – 4/28
o Paradise Elementary will host the School Board Meeting
o A few 4th grade students will be providing tours for board members prior to the meeting
o PTO will be providing light refreshments (water, light appetizers, and sweet treats)
Looking Ahead:
- PSSA Testing
After the Easter break, our 3rd and 4th grade students will begin PSSA testing. We appreciate your support in helping them feel encouraged and prepared.
Upcoming Events
- May 2: 2nd Grade Field Trip
- May 5: Career Day
- May 7: Curriculum Fair
Side Note:
- Seeking help prepare the outdoor area between the school building and the sidewalk along Lake Road
o till the area & accepting donations of zinnia
Presidents Report
- Shout Outs
o Laps for Learning track and display (Alexis)
o Courtyard Research (Breanne & Georgia)
o Appreciation Days (Amber Wolfe)
o THANKS FOR A GREAT GROUP EVERYONE!
- Side Notes:
o Retiring Staff ($50 retirement gift)
§ Mrs. Meckley
§ Mrs. Bahn
o School Board Meeting – 4/28
o PTO help set up & serve
o 6:30pm tour / 7pm meeting
Upcoming Events
- April 15th – Teacher appreciation (Krista)
o Slushies
- May 16th – Laps for Learning (BIGGEST FUNDRAISER: GOAL $10K) (Dana & Kelsey K.)
o Fundraiser starts 4/14
o Student Event 5/16
- May 5th - 9th - Teacher Appreciation Week
o Raffle Baskets (Georgia)
§ Winners pulled at May Meeting
o Catered Luncheon (Krista)
§ May 9th – Hog Wild
o Student Lead Activities
§ Monday – Wear your teacher’s favorite color
§ Tuesday- Fist Bump a special area teacher
§ Wednesday – Bring your teacher a flower
§ Thursday – Wear a hat for specialist teachers
§ Friday – Bring your teacher a thank you card
- May7th – Book Fair & Curriculum Night
o Book Fair (Kesley)
o Food Trucks (Mac Stack, Bricker’s, Dough & Arrows & Taco Bus)
§ Teachers receive $5 Coupon
- May 21st – Volunteer Ice Cream Social
o David Ross Treat Truck
o Summer Fun Raffle
- May 28th – End of Year Teacher Appreciation Book Store
o On my Grind Coffee Truck
o Book Store Set up with Books from Teacher appreciation events through out the year and other donated items
o Volunteers needed
- Court Yard
- Yearbook
- Box Tops
- PSSA Snacks
- End of Year Ice Cream for Student (May 27th, 28th & 29th)
- Officer Nominations
o Secretary – Georgia (nominated by Dana & Amber)
o Treasurer – Sarah (nominated by Dana & Kelsey)
o Vice President – Kirsten (nominated by Dana & Amber)
o President – (nominated by Kirsten & Trish)
Adjournment
- Meeting adjourned @ 7:07 by Dana Henry
- Next meeting May 8th, 2025
May 8, 2025 - Paradise Elementary PTO Meeting
August 14, 2025 - Paradise Elementary PTO Meeting
September 11, 2025 - Paradise Elementary PTO Meeting
Paradise Elementary PTO Meeting Minutes
September 11th, 2025
Welcome
- Meeting called to order @ 6:01 by Dana Henry
- Attendance: 17
o Georgia King, Dana Henry, Sara Wallet, Amber Mummert, Brooke Clites, Breanne Murren, Sarah Landis, Kendyl First, Krista McKenzie, Heather Bair, Tonya Will, Kirsten Myers, Trish Kowalsky, Maddie Alexander, Alexis Copenhaver, Julie Janusz, Amber Wolf
Secretary’s Report
- Reviewed meeting minutes from August 2025
- Meeting Minutes approved:
o Amber Mummert
o Maddie Alexander
Treasurer’s Report
- August
o Beginning Balance: $26,953.44
o Credits: $1.17 (Interest)
o Debits: $776.92 (Christmas Shop, Back to School Raffle, PTO Closet, Crown Awards & Insurance)
o Ending Balance $26,953.44
- Report approved:
o Krista McKenzie
o Brooke Clites
- Budget
o Added to the Scholarship Fund
o Added to the Holiday Shop
▪ Being held at PES
o Yearbook $ went up
o Removed Courtyard
- Budget approved:
o Breanne Murren
o Krista McKenzie
- Principal’s Report
▪ Kindergarten Orientation and Open House went very well
▪ Project Team Kick-Off Assembly was held at the end of August
▪ First Grade GOAL Program - sponsored by the York County Library
▪ provides every first grader with a free library card - Fall Assessments are now complete
- New Math Program - Reveal Math
▪ implemented across all grade levels to strengthen problem-solving and conceptual understanding - Picture Day - Thursday, October 2nd
President’s Report
- Shout Outs
o Breanna Murren – Social Media
o Amber Mummert, Tonya Will, Cori Fesser & Georgia King – Back to School Night
o Sara Wallet – Yard Sale Signs
o Kendyl First – Gift Cards
- Other Business
o Insurance - $155.00
▪ Basic Policy
o Spirit Wear Fundraiser – 33 Orders!
o Restaurant Nights – FULL on Sign Up Genius
o Skate Nights – split with SGI
▪ SGI pay difference from last year
▪ 2 skate nights this year – October & March
▪ Donation at the door
o Morning Announcements
▪ Mr. Wertz
▪ Link to watch in PES Press
o Inchy Book Machine in Library Now
Upcoming Events
- Touch-A-Truck (9/12) (Krista & Maddie)
o Vehicles arrive 4-5:15 (police cars, military, tractors, mustang & Camaro, Dump Truck, Tela truck, Lowboy, Tow Trucks
o Event 6pm – 8pm
o Concessions (Kirsten)
▪ Hot Dogs & Pizza (Tonya)
- Yard Sale (9/20 rain date 9/27) (Amber M.)
o 26 spots sold
o Port-a-potty - Friday at 12
- Staff Appreciation (9/25) (Breanne)
o 1930’s – Hidden Mickeys with letters to decode
o Underground Spirit Day – Black & White
- Restaurant Night (9/29)
o Anchor Down
- R&K Fundraiser (10/1) (Krista & Sara)
o Top Seller = $20 Gift Card of their choice
- Picture Day (10/2)
o Volunteers needed
- Fall Fest (10/17)
o During the school day
o Volunteers needed
▪ Games (Sarah L. & Georgia)
- Plinko, Ring -a- round -a- pumpkin, Tic Tac Toe, Football & Milk Jugs
▪ Rock Painting (Tonya)
- Story Walk for extra time – Spookly the square Pumpkin (Maddie)
▪ Relay (Amber M.)
Committees & Coordinators
- Cake Pops (Brooke Clites)
o Pack of 3 – cookie, neapolitan & gluten free
- Holiday Shop
o Need: 300 men items, 320 women items & 200 kid items
Help Wanted
- Individual Appreciation Days (Amber Wolf & Kendyl First)
- Venmo for PTO (Krista McKenzie? Tonya Will?)
- Popcorn Fundraiser (Amber Mummert)
- Holiday Shop – SHOP!
- Snowball Fight
o Snowball fight (Josh Wallet?)
o Hot Cocoa (Annie James?)
Adjournment
- Meeting adjourned @ 7:18 by Dana Henry
- Next meeting October 9th, 2025
October 9, 2025 - Paradise Elementary PTO Meeting
Paradise Elementary PTO Meeting Minutes
October 9th, 2025
Welcome
- Meeting called to order @ 6:05 by Dana Henry
- Attendance: 14
o Georgia King, Dana Henry, Brooke Clites, Breanne Murren, Krista McKenzie, Tonya Will, Maddie Alexander, Alexis Copenhaver, Julie Janusz, Brittany Kowalski, Cori Fesser, Kelsey Klinedinst, Nathan Wertz, Stephanie Restuccia
Secretary’s Report
- Reviewed meeting minutes from September 2025
- Meeting Minutes approved:
o Krista McKenzie
o Breanne Murren
Treasurer’s Report
- September
o Beginning Balance: $27,080.02
o Credits: $1285.33 (Raise Right, Food Trucks, Elliott Productions, Tuck-A-Truck, Yard Sale)
o Debits: $1218.17 (Holiday Shop, Teacher Reimbursement)
o Ending Balance $27,020.06
- Report approved:
o Maddie Alexander
o Nathan Wertz
Principal’s Report
- Thank you for the Hidden Mickey Challenge! Staff members had a great time
- This month, our staff wanted to recognize you — we truly appreciate all that you do to support our school and wanted to show our gratitude with a few special treats.
- Fire Prevention Day was celebrated
o Local fire companies visited to teach students about fire safety and share their equipment
- There will be no school for students on October 13.
- Project TEAM- students continue to earn tokens, and we’re looking forward to our reward day next Friday
- This month, we will conduct our annual lockdown safety drill.
o ALICE (Alert, Lockdown, Inform, Counter, Evacuate)
- K–2 Dance Night on October 23 at SGE.
- Parent-Teacher Conferences- November 3, 6, 10, and 13
- Superintendent Search has been posted on the district website.
President’s Report
- Shout Outs – SEPTEMBER WAS AWESOME!
o Krista McKenzie & Maddie Alexander – Touch-A-Truck
o Kristen Myers – Concessions
o Amber Mummert – Yard Sale
o Georgia King – Restaurant Night
o Breanne Murren – Staff Appreciation
o Amber Wolf – Staff Appreciation (National Custodian Day)
- Other Business
o NO Assembly this year
Upcoming Events
- Skate Night (10/14)
o Free Admission
o Donations: Tissues & Totes
- Fall Fest (10/17)
o Relays, Games & Rock Painting
- Restaurant Night (10/21)
o Sweet Frog
- Parent Teacher Conferences (11/3 & 11/6)
Committees & Coordinators
- Yearbook Cover (Kayla Zeller)
o Vote on Cover
- R&K Fundraiser (Krista McKenzie)
o Pick up Oct. 23rd
- Staff Appreciation (10/21) (Dana Henry & ?)
o 1940’s – appetizers
o Underground Spirit Day – red, white & Blue
- Holiday Shop (12/9)
o Inventory & Prep (Nov.6th)
§ Use Art Room
§ Sort by Category
§ Take Price Tags off
§ Need 300-400 more items
- Sports, Tools, Electronics, Adult Crafts, Christmas
Help Wanted
- Holiday Shop Craft (Tonya)
- Bookfair Events (11/19)
o Sundae Salute (Ice Cream with Veterans)
Sundae Buffet (Brittany)
Photo Booth (Maddie Alexander)
- November Restaurant Night (Krista McKenzie)
o New Era
Adjournment
- Meeting adjourned @ 7:09 by Dana Henry
- Next meeting November 13th, 2025
- NO December Meeting
PTO By-Laws
- Article I: Name
- Article II: Purpose
- Article III: Membership
- Article IV: Officers and Elections
- Article V: Meetings
- Article VI: Executive Board
- Article VII: Committees
- Article VIII: Finances
- Article IX: Amendments
- Article X: Dissolution
- Article XI: Conflict of Interest Policy
Article I: Name
Article II: Purpose
Section 1. The purpose of Paradise Elementary PTO is as follows: to support the education of the students attending Paradise Elementary School, by providing enrichment opportunities beyond the basic classroom setting, to foster relationships between parents, teachers, and staff in an effort to achieve the best possible education for every student, and to promote a sense of community among our children, parents and staff.
Section 2. The Paradise Elementary PTO shall raise funds to be used solely for the purpose of achieving the objectives in Article II, Section 1, within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future Federal Tax Code.
Article III: Membership
Section 1. Any parent, guardian, adult family member, or other adult standing in loco parentis for a student at Paradise Elementary School may be a member. The principal and any faculty or individual employed at the school may be a member and have voting rights.
Section 2. There is no fee to be a member of Paradise Elementary PTO.
Article IV: Officers and Elections
Section 1. Officers. The officers shall be President, Vice president, Secretary, and Treasurer. Additionally, all officer positions will allow for a Co Officer as deemed appropriate by the executive board. In the event that there are Co-Presidents, a Vice President is not required but may still be elected.
a. President. The president(s) shall preside over meetings of the organization and of the executive committee, serve as the primary contact for the principal, represent the organization at meetings outside the organization, shall coordinate the work of all the officers and committees so that the purpose of the organization is served.
b. Vice President. The vice president(s) shall assist the president(s) and carry out the president’s duties in his or her absence or ability to serve and shall oversee fundraising committees.
c. Secretary. The secretary(ies) shall record the minutes of all meetings and prepare them for distribution to the school staff and all parents/guardians of students within Paradise Elementary School, shall keep all records of the organization, prepare minutes for presentation at the next Paradise PTO meeting, and send notices of meetings to the membership.
d. Treasurer. The treasurer(s) shall receive all funds of the organization, keep an accurate record of receipts and expenditures, make disbursements as specified by the Paradise PTO budget or as directed by the executive committee, present a treasurer’s report at every Paradise PTO meeting and at other times of the year when requested by the executive committee and make a full report at the end of the year.
Section 2. Nominations and Elections. Nominations will be held at a regular meeting in April with elections being held at the regular meeting in the month of May. Nominations for officers may be made from the floor. Voting shall be by voice vote. If more than one person is running for the same office, a ballot vote shall be taken.
Section 3. Eligibility. Members are eligible for any office if they have been a member of Paradise PTO for a minimum of three (3) months prior to nominations and have district approved clearances on file with the school district.
Section 4. Terms of Office. Officers are elected for a term of one (1) year. Officers may only hold one office at a time. Officers shall assume their official duties July 15th of said year.
Section 5. Vacancies. If there is a vacancy in the office of president, the vice president will become the president. At the next regularly scheduled meeting, a new vice president will be elected. If there is a vacancy in any other office, members will fill that vacancy through an election at the next regular meeting.
Section 6. Removal from Office. Officers can be removed from office with cause by a two-thirds vote of those present at a regular meeting where previous notice has been given.
Article V: Meetings
Section 1. Regular Meetings. The regular meetings of the Paradise PTO will be held monthly during the school year. The dates and times of the meetings shall be determined by the executive board and the principal.
Section 2. Special Meetings. Special meetings may be called by the president(s) or any 2 members of the executive board. An election meeting shall be held in May.
Section 3. Quorum. All votes taken will be decided by a simple majority of all organization members present. If the need arises for an organizational vote prior to a regularly scheduled meeting and time does not allow for planning of a special meeting, an electronic vote may be taken. The quorum shall be 6 members of the organization. As outlined in Article VI, Section 2, the Executive Board reserves the right to, shall it deem necessary, vote on items requiring immediate attention between regular meetings.
Article VI: Executive Board
Section 1. Membership. The Executive Board shall consist of the officers, principal of the school and teacher representative.
Section 2. Duties. The duties of the Executive Board shall be as follows: to transact business between meetings in preparation for the general meeting, create standing and special committees, prepare and submit a budget to the membership, approve routine bills, and to prepare and present reports and recommendations to the membership. Members of the PTO shall make the decisions in the organization, however if a decision must be made between PTO business meetings, it shall be made by a majority vote of the Executive Board.
Section 3. Meetings. Meetings of the Executive Board shall take place as needed throughout the year, called by any 2 board members with at least 24 hour notice.
Section 4. Quorum. The quorum of the Executive Board shall be three to six members.
Article VII: Committees
Section 1. Membership. Committees may consist of members and board members, with the president acting as an ex officio member of all committees
Section 2. Standing Committees. The executive board may create standing committees as it deems necessary, to promote the objectives and carry on the work of the organization.
a. The chairman of each standing committee shall serve a term of one (1) year. Subsequent terms may be served by those persons who have signified their consent to serve.
b. The chair of each standing committee shall present their plan of action during regular monthly meetings. No committee work shall be undertaken without the consent of the president(s) and the approval of the principal.
Section 3. Special Committees. The executive board may appoint additional committees as needed.
Article VIII: Finances
Section 1. The fiscal year of the Paradise PTO shall begin on July 1 and end on June 30, inclusive.
Section 2. A tentative budget shall be drafted by the treasurer(s) with the assistance of all other officers in July and presented in the fall of each school year to be approved and made the official budget by a majority vote of the membership present at the first regular meeting.
Section 3. The treasurer shall keep accurate records of any disbursements, income, and bank account information.
Section 4. Authorized signers of any checks shall be the president(s) or the treasurer(s).
Section 5. Committee expenditures are budgeted and approved in advance. If a committee anticipates non-budgeted costs, or an overage of greater than $25.00, the committee chair must approach the PTO Executive Board for approval and a vote to approve these costs at a monthly meeting before they are incurred.
Section 6. Any item/disbursement being requested not covered under section 5 must be presented to the executive board at least one week prior to the scheduled voting meeting and will require approved by a majority vote of members present at that monthly meeting.
Section 7. The treasurer(s) shall prepare a financial statement at the end of the year, to be reviewed by the audit committee.
Section 8. An annual audit will be performed by an audit committee of at least 3 people after the end of the fiscal year.
Section 9. Upon the dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with membership approval, used for the benefit of the school.
Article IX: Amendments
Section 1. These by-laws may be amended at any regular or special meeting, providing that previous notice was given at least twenty-five (25) days prior to the meeting at which the amendment is to be voted upon. Notice may be given verbally at a preceding meeting, by postal mail, e-mail, newsletter, flyer, or website posting. Amendments will be approved by a two-third vote of those present at the meeting.
Section 2. A special committee may be appointed to submit a revised set of by-laws as a substitute for the existing by-laws, only by a majority vote at a meeting of the Paradise PTO.
Section 3. These by-laws shall be reviewed annually by the executive board and presented for review at the first regular meeting of the school year.
Article X: Dissolution
Section 1. The Paradise PTO may be dissolved at a regular or special meeting, providing that notice was given at least thirty (30) days prior to the meeting at which the dissolution is to be voted on. Notice may be given verbally at a preceding meeting, by postal mail, e-mail, newsletter, flyer, or website posting. Dissolution will be approved by a two-third vote of those present at the meeting.
Article XI: Conflict of Interest Policy
Section 1. Purpose. The purpose of the conflict of interest policy is to protect this tax-exempt organization’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization, or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest to nonprofit and charitable organizations.
Section 2. Policy. Officers and members have a duty to avoid potential or apparent conflicts of interest. To avoid the appearance of impropriety, it is important for individuals to disclose any of the following facts.
- Whether they have a potential conflict of interest with respect to any transaction, business decision or other matter in which the organization is involved.
- Whether they have a financial, business or personal interest in an entity in which the nonprofit organization is or will be doing business.
- Whether individuals related to them have a financial, business, or personal interest in an entity with which the nonprofit organization is or will be doing business
- Whether they serve as a director, member or employee of a corporation with which the nonprofit organization is or will be doing business.
Section 3. Procedure. The board should proceed with caution when any of the above facts are present because there may be a conflict of interest. An individual who has a potential conflict with respect to a particular transaction should abstain from participating in the negotiations and decisions surrounding that transaction.