PES PTO

Paradise Elementary PTO Meeting Minutes

March 12^th, 2026

 

Welcome

-          Meeting called to order @ 6:04 by Dana Henry

-          Attendance: 17

o   Georgia King, Dana Henry, Brooke Clites, Breanne Murren, Krista McKenzie, Kelsey Klinedinst, Kirsten Myers, Sarah Landis, Sara Wallet, Maddie Alexander, Amber Mummert, Julie Janusz, Trish Kowalsky, Alexis Mills, Jamie Tharp, Cori Feeser, Amber Wolfe

 Secretary’s Report

-          Reviewed meeting minutes from February 2026

-          Meeting Minutes approved:

o   Krista McKenzie

o   Amber Mummert

 Treasurer’s Report

-          February

o   Beginning Balance: $30,461.10

o   Credits: $3,050.41

o   Debits:$2,004.03

o   Ending Balance: $32,440.06

-          Report approved:

o   Breanne Murren

o   Maddie Alexander

Principal’s Report

-          Thank you to for the wonderful 80’s themed staff breakfast and the 90’s Olive Garden luncheon

o   events were amazing and greatly appreciated by all of our staff members

o   continued support truly helps make our staff feel valued

-          The Glow Party was very well attended and the students had a great time

o    future events: consider setting time frames to help space out the crowd, beneficial to include a request for teachers to volunteer to assist with some PTO events

-          We are happy to share that Mrs. Rittle has returned from her leave

-          Read Across America Week was a lot of fun

o   wrapped up on Friday with our York Revolution Reading Incentive Kickoff - an assembly featuring Downtown, the York Revs mascot

-          Report cards are now available in Sapphire

-          Looking ahead:

o   Coins for College will begin next week and will run through March 30

o   Kindergarten, 1st, and 2nd grade students will be attending a performance at the Strand next week

o   Our Night of Music will be held on March 18

Teacher Report

-          Thank you for the hot cocoa

o   kiddos were disappointed that the snowstorm messed with our indoor

o   cocoa was still a really nice treat

-          Everyone is still LOVING the decades' theme

o   I suspect tomorrow will be rockin'

-          K-2 will be gearing up for Stage the Page field trip in March.

o   Appell Center is really cracking down on funding for this

o   So far, they have paid for transportation all the years we have gone BUT it sounds like that could be changing in upcoming years as they are struggling to have enough funding to cover ALL the Title 1 schools who participate. 

President’s Report

-          Shout Outs

o   Restaurant Nights

§  Chipotle (Maddie)

o   Glow Party

o   Dr. Seuss Decorations (Maddie)

o   Individual Appreciation Days -Officer Resource (Amber W. & Cori)

o   Teacher Appreciation Luncheon – Olive Garden (Krista)

o   Pops Fundraiser (Amber M. & Brooke)

o   NEW Letterhead (Breanne)

Upcoming Events

-          Skate Night (3/19) (Alexis)

o   Tissue donation

o   more skate nights next year?

-          Court Yard Clean Up w/ Student Council (4/1)

o   Weeding, new mulch, potting soil (donated by cashmans)

o   Spring Book Walk (Ms. Martin)

§  PTO pay

§  4 Book Walk per year (Krista – Spring)

-          Door Decorating (4/10)

-          Restaurant Night (4/14)

o   Rocks Lounge/ C&D

Committees & Coordinators

-          Laps for Learning (4/14) (Kelsey & Dana)

o   Bracelets for registration (5 colors to collect)

§  Volunteers to hand out bracelets at lunch

o   $25 Prize – Bracelet

o   $50 Prize – Bracelet & 1 ticket raffle ticket for Chick Fil A lunch

o   $100 prize (goal) – move teacher on track (Wheels Race)

§  Teachers bring anything with wheels to the race

§  Announcer ? (Kelsey)

§  Track board (Alexis)

o   $200 Prize (reach goal) – attend Chick Fil A lunch

o   $300 attend Chick Fil A lunch & Bring a friend

o   TOP PRIZE - $200 Hickory Falls Gift Card

o   Classroom Incentive

§  Teacher tattoos

§  Volunteers to help in class

-          Christmas in July

o   Holiday Shop Sorting/Inventory in Library

-          Staff Appreciation Days – May

o   My teacher is a star because

o   Grammy dress up day (Tues.?)

o   Thank yous (Friday)

Adjournment

-          Meeting adjourned @ 7:21 by Dana Henry

-          Next meeting April 9^th, 2026

Paradise Elementary PTO Meeting Minutes

February 12^th, 2026

 

Welcome

-          Meeting called to order @ 6:05 by Dana Henry

-          Attendance: 12

o   Georgia King, Dana Henry, Brooke Clites, Breanne Murren, Krista McKenzie, Kelsey Klinedinst, Kirsten Myers, Sarah Landis, Sara Wallet, Maddie Alexander, Amber Mummert, Julie Janusz,

 Secretary’s Report

-          Reviewed meeting minutes from January 2026

-          Meeting Minutes approved:

o   Krista McKenzie

o   Brooke Clites

 Treasurer’s Report

-          January

o   Beginning Balance: $26,959.97

o   Credits: $5,102.17

o   Debits:$1,814.58

o   Ending Balance: $30,461.10

-          Report approved:

o   Kelsey Klinedinst

o   Maddie Alexander

Principal’s Report

-          We welcomed Secretary Rollins and Dr. Carson for a special visit

o   sample whole milk

o   nutrition

-          completed mid-year reading and math assessments

o   very pleased with our student’s progress

-          hot chocolate and snowball battle had to be rescheduled due to the snow

o     A big thank-you to the parents who have volunteered or are coming in to help—your support makes a huge difference

-          We also kicked off this month by celebrating the 100th day of school

-          Girls on the Run club for

o   3rd and 4th grade girls

-           The Kids Heart Challenge is going strong

o   Reward = a Glow Party at the end of the month.

-          Parent-teacher conferences will be March 10 or March 12

o    intended for families of students identified as at risk

o   attendance is not expected for every family.

-          Report cards will be released on March 11

Teacher Report

-          Thank you for the hot cocoa

o   kiddos were disappointed that the snowstorm messed with our indoor snowball fight plans

o   cocoa was still a really nice treat

-          Everyone is still LOVING the decades' theme

o   I suspect tomorrow will be rockin'

-          K-2 will be gearing up for Stage the Page field trip in March.

o   Appell Center is really cracking down on funding for this

o   So far, they have paid for transportation all the years we have gone BUT it sounds like that could be changing in upcoming years as they are struggling to have enough funding to cover ALL the Title 1 schools who participate. 

President’s Report

-          Shout Outs

o   Restaurant Nights

§  Mod Pizza (Tonya)

o   Audit (Sarah)

o   Individual Appreciation Days (Cori)

o   Staff Appreciation – Jan. (Dana, Krista & Georgia)

o   Hot Chocolate (Jackie)

-          Other

o   Officer Job Duties

Upcoming Events

-          1980’s Staff Appreciation (2/13) (Breanne)

o   Cereal Bar

-          Glow Party (2/25 – 2/27)

o   High Schoolers to help ?

o   Set Up after school 2/25

o   PTO Family event 2/27 evening

§  Hand out glow bracelets/tattoo station?

§  Tear down after

-          1990’s Teacher Appreciation (3/6) (Krista)

o   Olive Garden Luncheon

-          Skate Night (3/19) (Alexis)

o   Tissue donation

Committees & Coordinators

-          All things the POP Fundraiser

o   Pick Up 3/11

-          Restaurant Nights

o   Chipotle (3/1)

§  4pm-8pm

o   C&D/Rocks Lounge (4/14)

o   Anchor Down (5/18)

o   Summer ?

§  Graybills

§  Tropical Treat

-          Teacher Appreciation (4/10) (Georgia)

o   Door Decorating

-          Laps for Learning (4/14) (Kelsey & Dana)

-         Bracelets for registration

Adjournment

-          Meeting adjourned @ 7:24 by Dana Henry

-          Next meeting March 12^th, 2026

 

 

Paradise Elementary PTO Meeting Minutes

January 8^th, 2026

 

Welcome

-          Meeting called to order @ 6:02 by Dana Henry

-          Attendance: 16

o   Georgia King, Dana Henry, Brooke Clites, Breanne Murren, Krista McKenzie, Tonya Will, Kelsey Klinedinst, Nathan Wertz, Kirsten Myers, Sarah Landis, Sara Wallet, Maddie Alexander, Amber Mummert, Alexis Copenhaver, Julie Janusz, Cori Fesser

 

Secretary’s Report

-          Reviewed meeting minutes from November 2025

-          Meeting Minutes approved:

o   Nathan Wertz

o   Brooke Clites

 

Treasurer’s Report

-          December

o   Beginning Balance: $30,959.97

o   Credits: $22,741.09

o   Debits:  $24,535.37

o   Ending Balance: $26,959.97

-          Report approved:

o   Krista McKenzie

o   Maddie Alexander

Principal’s Report

-          Before Thanksgiving – students earned their second Project Team reward of a movie and popcorn

-          Thank you to our PTO for the wonderful events planned and hosted leading up to Thanksgiving and throughout December

o   The Book Fair, Holiday Shop, and staff appreciation events were thoughtfully planned and beautifully executed

o   Greatly enriched our school community and brought joy to both students and staff

-          Currently in the process of administering our mid-year reading and math assessments

Teacher Report

-          Holiday Shop was a great idea and greatly appreciated

-          Mr. Wertz can help support PTO events on announcements

President’s Report

-          Shout Outs

o   Restaurant Nights

▪         New Era (Krista)

▪         Panera (Breanne)

o   Little Caesar's (Sarah)

o   Raise Right (Amber M.)

o   Staff Appreciation – Dec. (Georgia)

-          Other Business

o   Holiday Shop = GREAT!

 

Upcoming Events

-          Indoor Snowball Fight (1/27 – date change b/c snow day)

o   Snowball Fight Coordinator- Dana

o   Hot Chocolate Coordinator- Georgia

o   Volunteer Sign Up

-          Cake Pop/Popcorn Fundraiser

o   Cake Pops by Tisha (Brooke)

o   Emmas Popcorn (Amber M.)

-          NO MOBILE DENTIST

-          Glow Party (2/25 – 2/27)

o   Someone to help Mrs. Bortner plan

o   Set Up after school 2/25

o   PTO Family event 2/27 evening

▪         Hand out glow bracelets/tattoo station?

▪         Tear down after

 

Committees & Coordinators

-          Yearbook (Kayla & Breanne)

o   Special Pages

▪         $1 dedication

▪         $2 extra curriculars

▪         4^th Grade page = baby picture match up game

-          Restaurant Nights

o   Mod Pizza (2/5)

o   Chipotle (3/1)

▪         Brothers Pizza ? (Georgia)

o   C&D (4/14)

o   Anchor Down (5/18)

o   Summer ?

▪         Graybills

▪         Tropical Treat

-          Box Tops (Amber W.)

o   No Fundraiser for January

-          PTO Audit (Sarah L.)

-          Staff Appreciation (Dana)

o   1970’s Jello Molds & Fondue

-          Individual Staff Appreciation Days (Amber W. & ?)

o   In need of someone to help

-          Laps for Learning (Kelsey & Dana)

-          Food Trucks (Amber M)

o   Curriculum Fair 4-8pm

 

Adjournment

-          Meeting adjourned @ 7:07 by Dana Henry

-          Next meeting February 12^th, 2026

 

 

The name of the organization shall be Paradise Elementary PTO. 

Section 1. The purpose of Paradise Elementary PTO is as follows: to support the education of the students attending Paradise Elementary School, by providing enrichment opportunities beyond the basic classroom setting, to foster relationships between parents, teachers, and staff in an effort to achieve the best possible education for every student, and to promote a sense of community among our children, parents and staff. 

Section 2. The Paradise Elementary PTO shall raise funds to be used solely for the purpose of achieving the objectives in Article II, Section 1, within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future Federal Tax Code. 

Section 1. Any parent, guardian, adult family member, or other adult standing in loco parentis for a student at Paradise Elementary School may be a member. The principal and any faculty or individual employed at the school may be a member and have voting rights. 

Section 2. There is no fee to be a member of Paradise Elementary PTO. 

Section 1. Officers. The officers shall be President, Vice president, Secretary, and Treasurer. Additionally, all officer positions will allow for a Co Officer as deemed appropriate by the executive board. In the event that there are Co-Presidents, a Vice President is not required but may still be elected. 

a. President. The president(s) shall preside over meetings of the organization and of the executive committee, serve as the primary contact for the principal, represent the organization at meetings outside the organization, shall coordinate the work of all the officers and committees so that the purpose of the organization is served. 

b. Vice President. The vice president(s) shall assist the president(s) and carry out the president’s duties in his or her absence or ability to serve and shall oversee fundraising committees. 

c. Secretary. The secretary(ies) shall record the minutes of all meetings and prepare them for distribution to the school staff and all parents/guardians of students within Paradise Elementary School, shall keep all records of the organization, prepare minutes for presentation at the next Paradise PTO meeting, and send notices of meetings to the membership. 

d. Treasurer. The treasurer(s) shall receive all funds of the organization, keep an accurate record of receipts and expenditures, make disbursements as specified by the Paradise PTO budget or as directed by the executive committee, present a treasurer’s report at every Paradise PTO meeting and at other times of the year when requested by the executive committee and make a full report at the end of the year. 

Section 2. Nominations and Elections. Nominations will be held at a regular meeting in April with elections being held at the regular meeting in the month of May. Nominations for officers may be made from the floor. Voting shall be by voice vote. If more than one person is running for the same office, a ballot vote shall be taken. 

Section 3. Eligibility. Members are eligible for any office if they have been a member of Paradise PTO for a minimum of three (3) months prior to nominations and have district approved clearances on file with the school district. 

Section 4. Terms of Office. Officers are elected for a term of one (1) year. Officers may only hold one office at a time. Officers shall assume their official duties July 15th of said year. 

Section 5. Vacancies. If there is a vacancy in the office of president, the vice president will become the president. At the next regularly scheduled meeting, a new vice president will be elected. If there is a vacancy in any other office, members will fill that vacancy through an election at the next regular meeting. 

Section 6. Removal from Office. Officers can be removed from office with cause by a two-thirds vote of those present at a regular meeting where previous notice has been given. 

Section 1. Regular Meetings. The regular meetings of the Paradise PTO will be held monthly during the school year. The dates and times of the meetings shall be determined by the executive board and the principal. 

Section 2. Special Meetings. Special meetings may be called by the president(s) or any 2 members of the executive board. An election meeting shall be held in May. 

Section 3. Quorum. All votes taken will be decided by a simple majority of all organization members present. If the need arises for an organizational vote prior to a regularly scheduled meeting and time does not allow for planning of a special meeting, an electronic vote may be taken. The quorum shall be 6 members of the organization. As outlined in Article VI, Section 2, the Executive Board reserves the right to, shall it deem necessary, vote on items requiring immediate attention between regular meetings. 

Section 1. Membership. The Executive Board shall consist of the officers, principal of the school and teacher representative. 

Section 2. Duties. The duties of the Executive Board shall be as follows: to transact business between meetings in preparation for the general meeting, create standing and special committees, prepare and submit a budget to the membership, approve routine bills, and to prepare and present reports and recommendations to the membership. Members of the PTO shall make the decisions in the organization, however if a decision must be made between PTO business meetings, it shall be made by a majority vote of the Executive Board. 

Section 3. Meetings. Meetings of the Executive Board shall take place as needed throughout the year, called by any 2 board members with at least 24 hour notice. 

Section 4. Quorum. The quorum of the Executive Board shall be three to six members. 

Section 1. Membership. Committees may consist of members and board members, with the president acting as an ex officio member of all committees 

Section 2. Standing Committees. The executive board may create standing committees as it deems necessary, to promote the objectives and carry on the work of the organization. 

a. The chairman of each standing committee shall serve a term of one (1) year. Subsequent terms may be served by those persons who have signified their consent to serve. 

b. The chair of each standing committee shall present their plan of action during regular monthly meetings. No committee work shall be undertaken without the consent of the president(s) and the approval of the principal. 

Section 3. Special Committees. The executive board may appoint additional committees as needed. 

Section 1. The fiscal year of the Paradise PTO shall begin on July 1 and end on June 30, inclusive. 

Section 2. A tentative budget shall be drafted by the treasurer(s) with the assistance of all other officers in July and presented in the fall of each school year to be approved and made the official budget by a majority vote of the membership present at the first regular meeting. 

Section 3. The treasurer shall keep accurate records of any disbursements, income, and bank account information. 

Section 4. Authorized signers of any checks shall be the president(s) or the treasurer(s). 

Section 5. Committee expenditures are budgeted and approved in advance. If a committee anticipates non-budgeted costs, or an overage of greater than $25.00, the committee chair must approach the PTO Executive Board for approval and a vote to approve these costs at a monthly meeting before they are incurred. 

Section 6. Any item/disbursement being requested not covered under section 5 must be presented to the executive board at least one week prior to the scheduled voting meeting and will require approved by a majority vote of members present at that monthly meeting. 

Section 7. The treasurer(s) shall prepare a financial statement at the end of the year, to be reviewed by the audit committee. 

Section 8. An annual audit will be performed by an audit committee of at least 3 people after the end of the fiscal year. 

Section 9. Upon the dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with membership approval, used for the benefit of the school. 

Section 1. These by-laws may be amended at any regular or special meeting, providing that previous notice was given at least twenty-five (25) days prior to the meeting at which the amendment is to be voted upon. Notice may be given verbally at a preceding meeting, by postal mail, e-mail, newsletter, flyer, or website posting. Amendments will be approved by a two-third vote of those present at the meeting. 

Section 2. A special committee may be appointed to submit a revised set of by-laws as a substitute for the existing by-laws, only by a majority vote at a meeting of the Paradise PTO. 

Section 3. These by-laws shall be reviewed annually by the executive board and presented for review at the first regular meeting of the school year. 

Section 1. The Paradise PTO may be dissolved at a regular or special meeting, providing that notice was given at least thirty (30) days prior to the meeting at which the dissolution is to be voted on. Notice may be given verbally at a preceding meeting, by postal mail, e-mail, newsletter, flyer, or website posting. Dissolution will be approved by a two-third vote of those present at the meeting. 

Section 1. Purpose. The purpose of the conflict of interest policy is to protect this tax-exempt organization’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization, or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest to nonprofit and charitable organizations. 

Section 2. Policy. Officers and members have a duty to avoid potential or apparent conflicts of interest. To avoid the appearance of impropriety, it is important for individuals to disclose any of the following facts. 

• Whether they have a potential conflict of interest with respect to any transaction, business decision or other matter in which the organization is involved.
• Whether they have a financial, business or personal interest in an entity in which the nonprofit organization is or will be doing business.
• Whether individuals related to them have a financial, business, or personal interest in an entity with which the nonprofit organization is or will be doing business
• Whether they serve as a director, member or employee of a corporation with which the nonprofit organization is or will be doing business. 

Section 3. Procedure. The board should proceed with caution when any of the above facts are present because there may be a conflict of interest. An individual who has a potential conflict with respect to a particular transaction should abstain from participating in the negotiations and decisions surrounding that transaction.