PES PTO
Paradise Elementary PTO
The purpose of Paradise Elementary PTO is as follows: to support the education of the students attending Paradise Elementary School by providing enrichment opportunities beyond the basic classroom setting, to foster relationships between parents, teachers, and staff to achieve the best possible education for every student and to promote a sense of community among our children, parents, and staff.
The Paradise PTO meets monthly to plan and organize events to benefit Paradise Elementary's students, staff, and families. We value your input! You are invited to attend and share your thoughts and ideas! Meetings are held in the Paradise Elementary Library on the 2nd Thursday of each month at 6:00 PM.
Our next meeting will be held on Thursday, April 10, 2025. We hope to see you there!
PTO Contacts
PTO Contacts
President: Dana Henry
Vice President: Kirsten Myers
Treasurers: Sarah Landis
Secretary: Georgia King
General PES PTO Email: paradiseelempto@gmail.com
Stay Up-To-Date
The best way to receive up-to-date information on PTO events and announcements is by following the Paradise Elementary PTO social media pages.
Meeting Minutes
- September 12, 2024 - Paradise Elementary PTO Meeting
- October 10, 2024 - Paradise Elementary PTO Meeting
- November 14, 2024 - Paradise Elementary PTO Meeting
- January 9, 2025 - Paradise Elementary PTO Meeting
- February 13, 2025 - PTO Meeting Minutes
September 12, 2024 - Paradise Elementary PTO Meeting
Paradise Elementary PTO Meeting Minutes
September 12th, 2024
Welcome
Meeting called to order @ 6:02 by Dana Henry
Attendance: 16
- Robyn Horvath, Danielle Rebert, Naomi Asper, Sarah Landis, Georgia King, Krista McKenzie, Nathan Wertz, Cori Feeser, Breanne Murren, Kirsten Myers, Kathy Wolfe, Julie Janusz, Tonya Will, Amber Wolf, Maddie Alexander, Dana Henry
Secretary’s Report
- Reviewed meeting minutes from August 5th, 2024
- Meeting Minutes approved: Sarah Landis & Krista McKenzie
Treasure’s Report
August
- Beginning Balance: $25,418.63
- Credits: $1.08 (Interest)
- Debits: $332.57 (Reimbursements)
- Ending Balance $25,087.14
- Budget review
- Budget Approved: Robyn Horvath & Naomi Asper
Report approved: Robyn Horvath & Nathan Wertz
Principal’s Report
- Project team assembly and promoted the program with students
- Morning meetings this year to tie into our project team characters
- Completed our beginning of the year benchmark testing
- The first half day was September 13.
Presidents Report
- Back to school gift – books (Kirsten)
- Box Tops linked with Walmart (Amber)
- Closet clean out (Georgia & Dana)
- Back to School Night - Face painting (Alexis & Marci)
- Touch a Truck (Krista)
Upcoming Events
Sept 25thth – Teacher Appreciation
- Fruit & Veggie Bar (Georgia)
September 27th – Touch A Truck Event/Tissue Drive from 6pm to 8pm (Krista)
- SOOO many Vehicles
- Sneak Peek on Facebook (Kelsey)
- Concessions: Hot Dogs, Chips, Water, Baked Goods
- Tissues for sale
- Volunteers needed (Sign Up Genius)
- QR Code Voting (Dana): Skating, Dance or Movie Night
October 11th – Fall Fest
- 3 Stations
- Rock Painting (Robyn)
- Relay Races (Amber ?) (Danielle 9-10 & 2-3)
- Fall Carnival Games - Plinko, Football, Ring-a-round-a-Pumpkin, Tic-Tac-Toe, Milk Jugs
- Timekeeper (Sarah 9-11) (? 12-3)
October 21st – Food Truck Night Fundraiser (Kelsey)
- Need signs for advertising (Alexis)
- Trash Cans (Custodians)
Committees & Coordinators
R&K Fundraiser (Krista & Naomi)
- Prize – Gift card
Courtyard (Dana & Mrs. Frey)
- Add water feature? (Kings Lawncare?)
Little Ceasars Fundraiser (Sarah)
Gift Card Fundraiser (Kirsten)
Box Tops (Amber)
- Teacher Incentives?
To be Continued
Yearbook
- Special Pages (Extra Circular, 4th grade)
Laps for Learning – Color Run (Naomi)
Dance (Feb)? (Robyn & Naomi)
Adjournment
Meeting adjourned @ 7:20 by Dana Henry
Next meeting October 10, 2024
October 10, 2024 - Paradise Elementary PTO Meeting
Paradise Elementary PTO Meeting Minutes
October 10th, 2024
Welcome
- Meeting called to order @ 6:02 by Dana Henry
- Attendance: 15
o Robyn Horvath, Naomi Asper, Sarah Landis, Georgia King, Krista McKenzie, Nathan Wertz, Breanne Murren, Kirsten Myers, Julie Janusz, Amber Wolf, Dana Henry, Amber Mummert, Brooke Clites, Jamie Tharp, Marwa Abbes
Secretary’s Report
- Reviewed meeting minutes from September 12th, 2024
- Meeting Minutes approved:
o Naomi Asper
o Nathan Wertz
Treasure’s Report
- August
o Beginning Balance: $25,241.67
o Credits: $1.02 (Interest)
o Debits: $730.18 (Teacher Appreciation, K Field Trip & Teacher Reimbursements)
o Ending Balance $24,357.98
- Report approved:
o Krista McKenzie
o Robyn Horvath
Principal’s Report
- Thank you for last month's event
o Tissue collection was very successful!
- Fire Prevention Day (10/9/24)
- Kindergarten Field Trip – Brown’s Orchard
- First Grade Field Trip – Flinchbaugh’s
- Parent Teacher Conferences are coming up
o Grades 1-4 – October 17th & 21st
o K – November 5th & 7th
- End of the 1st Marking Period – November 15th
o Report Cards available November 25th
Teacher Report
- Thank you for Fruits & Veggies
- Excited for Fall Fest
- Mr. Wertz = Announcements
Presidents Report
- Touch a Truck SUCCESS (Krista, Kirsten & Marcie)
- September Teacher Appreciation – Fruits & Veggies Event (Georgia & Sara)
- Spirit Wear Fundraiser (Dana)
- Family Event Vote
o Magic Elm Skate Night – 67 votes
▪ Join SGI or SGE or do solo?
o Movie Night – 65 votes (Naomi)
▪ Feb/ March?
o Dance – 45 votes
Upcoming Events
- October 11th – Fall Fest (38 Volunteers)
o 3 Stations
▪ Rock Painting (Robyn)
▪ Relay Races (Amber M.) (Danielle 9-10 & 2-3)
▪ Fall Carnival Games(?)
● Plinko, Football, Ring-a-round-a-Pumpkin, Tic-Tac-Toe, Milk Jugs
o Time Keeper (Sarah 9-11) (Dana 12-3)
- October 21st – Food Truck Night Fundraiser (Kelsey)
o Baltimore Pit Beef, Killer Eats, Food Adventures, Sweet P’s, Kona Ice & Tom’s Coffee
o Yard Signs (Alexis)
o Trash Cans (Custodians)
- October 25th – Teacher Appreciation
o Pumpkin in my Pocket (pumpkins turned into office at the end of the day for special teacher tickets)
- November 8th – Picture Retake (Amber M.)
- November 11th – Little Caesars Fundraiser (Sarah & ?)
- November 11th – Gift Cards Fundraiser (Kirsten and ?)
- November 14th – Teacher Appreciation Luncheon (Krista)
o Baked Potato Bar
Committees & Coordinators
- R&K Fundraiser – (Krista & Naomi)
o Happening now – due Oct, 16th
o Count money - Oct. 17th
o Pick up - Oct. 30th
- Parent Support (Mrs. Rittle)
o Anyone that has special talent to share with staff during teacher in-service days
- Staff Appreciation (Dana)
- Yearbook (Kayla)
o Decided on yearbook cover
- Holiday Shop (SEG & Amber)
o Happening December 13th & 14th
o Meeting about volunteering – October 21st @ 6pm at PES
To be Continued
- Laps for Learning – Color Run (Naomi)
Adjournment
- Meeting adjourned @ 7:02 by Dana Henry
- Next meeting November 14th 2024
- NO Meeting in December
November 14, 2024 - Paradise Elementary PTO Meeting
Paradise Elementary PTO Meeting Minutes
November 14th, 2024
Welcome
- Meeting called to order @ 6:03 by Dana Henry
- Attendance: 16
o Robyn & Jared Horvath, Georgia King, Krista McKenzie, Nathan Wertz, Breanne Murren, Julie Janusz, Dana Henry, Amber Mummert, Brooke Clites, Kelsey Klinedinst, Alexis Copenhaver, Sara Wallet, Cori Fesser, Kelsey Pedmo, Tonya Will
Secretary’s Report
- Reviewed meeting minutes from October 10th, 2024
- Meeting Minutes approved:
o Amber Mummert
o Robyn Horvath
Treasure’s Report
- October
o Beginning Balance: $25,593.21
o Credits: $11,365.29
o Debits: $7,493.72 (Touch a Truck, Teacher Reimbursements, Field Trip, Fall Fest, Teacher Appreciation & Fundraiser)
o Ending Balance $28,464.78
- Report approved:
o Krista McKenzie
o Robyn Horvath
Principal’s Report
- Thank you for the wonderful potato bar today, the pumpkin activity in October and all the volunteers who helped with the Fall Fest.
- October
o Student enjoyed participating in the Spooky Gym with Mrs. Bortner.
o Parent/Teacher conferences.
§ The food trucks were enjoyed
- The Book Blast is a new event this year.
o planned and run by Catie Wallace (Community in Schools)
- November 12 - fall band and orchestra concert here at Paradise.
o about 25 students taking lessons and participating in the band
o About 30 students in the strings program
o next performances in March.
- The End of the first Trimester 11/15/24. Report cards will be available in Sapphire on 11/27/24
- Students will be off 11/27/24- 12/2/24 for Thanksgiving Break
- December
o Book fair.
o Students will have a ½ day on Friday, December 20th.
- January 7th- Assembly-Steven Courtney
Teacher Report
- Thank you for the Baked Potato Bar
- Little Caeser’s Fundraiser Scavenger Hunt
Presidents Report
- Shout Outs
o Fall Fest had 40 parent volunteers!
§ Relay Races (Amber Mummert) & Rock Painting (Robyn)
o R&K Fundraiser Success (Krista)
o First Food Truck Night (Alexis & Kelsey Pedmo)
§ Feedback: 2 nights (both teacher conferences), start earlier, collect money at the end of the night, $5 teacher voucher, food truck spread sheet (Dana)
o October Teacher Appreciation – Pumpkin in my Pocket (Kristen & Amber Wolf)
o Picture Retake Day (Amber Mummert)
o November Teacher Appreciation – Baked Potato Bar (Krista, Robyn & Naomi)
- 24-25 Assembly – Steven Courtney picked by Elementary VP
o Half of our budget
- SGASD Scholarship Fund - $500 donation (change donation to $1000?)
- Hardship Gift - $50 Walmart & $50 Rutters
- Parenting Resources
o Parent Webinars on SG Website
o FB group: Wait until 8th
Upcoming Events
- November 22nd - Little Caesar’s & Gift Card Fundraiser Due
o Pick up week of Dec. 9th
o Suggestion – making due after Thanksgiving
- December 4th – Book Fair
- December 6th – Teacher Appreciation
o Hot Chocolate Bar – Polar Express
- December 13th & 14th – Holiday Shop @ SGE
o Put sign out at bookfair
o Donations: bags, tissue paper & tape
o Volunteer Signs happening Now
o Put Packets together 11/26
- NO DECEMBER MEETING
- January – Snowball Fight
- February 5th – Family Skate Night
o Split Fee with SGI (24-25 SGI has 2 nights / 25-26 PES has 2 nights)
o Free Admission
o What to ask for as donation?
- March – Family Movie Night (Naomi)
o Friday Night Date
o Budget $180-$200
-
Committees & Coordinators
- R&K Fundraiser – (Krista & Naomi)
o Happening now – due Oct, 16th
o Count money - Oct. 17th
o Pick up - Oct. 30th
- Parent Support (Mrs. Rittle)
o Anyone that has special talent to share with staff during teacher in-service days
- Staff Appreciation (Dana)
- Yearbook (Kayla)
o Decided on yearbook cover
- Holiday Shop (SGE & Amber)
o Happening December 13th & 14th
o Meeting about volunteering – October 21st @ 6pm at PES?
To be Continued
- Laps for Learning (Kelsey Klinedinst & Dana)
o Inflatable Race – Teacher
o Top Prize?
o Kids Color Run (Naomi) – free shirts?
- Yearbook (Kayla)
o Special page for 4th grade
§ 1st day picture, when I grow up, baby picture, advise to a kindergartener, favorite teacher
Adjournment
- Meeting adjourned @ 7:17 by Dana Henry
- Next meeting January 19th, 2025
- NO Meeting in December
January 9, 2025 - Paradise Elementary PTO Meeting
Paradise Elementary PTO Meeting Minutes
January 9th, 2025
Welcome
- Meeting called to order @ 6:08 by Dana Henry
- Attendance: 13
o Georgia King, Krista McKenzie, Nathan Wertz, Julie Janusz, Dana Henry, Amber Mummert, Brooke Clites, Cori Fesser, Danielle Rebert, Trish Kowalsky, Amber Wolfe, Ashlie Rittle, Kirsten Myers
Secretary’s Report
- Reviewed meeting minutes from November 14th, 2024
- Meeting Minutes approved:
o Amber Mummert
o Brooke Clites
Treasure’s Report
- November
o Beginning Balance: $34,783.28
o Credits: $26,659.26
o Debits: $29,817.76 (R&K Fundraiser, Christmas Shop, Scholarship Fund, SGI PTO Skate Night & Raise Right)
o Ending Balance $33,894.78
- December
o Beginning Balance: $33,894.78
o Credits: $4,570.47
o Debits: $5,034.42 (Book Fair, Holiday Shop, Gift Card, Teacher Reimbursement, Raise Right & Little Ceaser’s)
- Report approved:
o Krista McKenzie
o Danielle Rebert
- Notes
o SG Scholarship Fund will go up to $1000 for 2025-2026 school year
o Assembly balance & Courtyard money can be reallocated for this year
o 1/21/25 Audit (PTO treasure, president & witness)
▪ Send receipts in ASAP
Principal’s Report
- Thank you for organizing the book fair and for the delicious staff appreciation event
- Student activities
o Grade 2 had a Polar Express Storyteller
o 4th grade learned about Holidays around the world and experience a cultural presentation that included learning the Haka.
- The snow was wonderful, but it interfered with our Steven Courtney assembly.
o reschedule for the end of the month.
- The snow also moved the Kids Heart Challenge Kick off Assembly to Monday the 13th.
- Thank you for your help in our first virtual day
o high attendance rate at our live zooms
- Working on completing mid-year assessments
Teacher Report
- Thank you to parents for Virtual Day participation
Presidents Report
- Shout Outs
o Teacher Appreciation - Hot Chocolate Bar (Sarah & Amber Wolfe)
o Book Fair (Kelsey Pedmo)
- Holiday Shop
o 15% attendance
o Moving to PES for 2025-2026 during the day
▪ Inventory & suggestions next meeting
Upcoming Events
- January 16th – Snowball Fight & Hot Chocolate (Dana & Sarah)
- January 22nd – Teacher Appreciation Trivia Game (Dana)
- February 5th – Family Skate Night (6pm-8pm)
o Split Fee with SGI (24-25 SGI has 2 nights / 25-26 PES has 2 nights)
o Free Admission
o Tissue Donation
- February 14th -Teacher Appreciation Dessert Bar (Georgia & Krista)
- May 16th – Laps for Learning (BIGGEST FUNDRAISER: GOAL $10K) (Dana & Kelsey Klinedinst)
o Prizes
▪ Sign Up- LED Tubes
▪ TOP PRIZE- Electric Scooter & Helmet (provided by Laps for Learning)
▪ Animal themed keychains
▪ 5 credits = moves teachers picture ahead/back for race (poster at lunch area)
▪ Keep inflatables a surprise!
▪ Each lap kids complete = rubber band bracelets, bubbles or foam?
- May - Teacher Appreciation Week
o Luncheon (Catered vs Food Truck)
o Raffle Baskets
o Book Buffet
o Spirit Week
Committees & Coordinators
- Yearbook (Kayla)
o 4th grade special page
▪ 4th grade parent vote winner = 1st day of school/1st day of 4th grade
- R&K (Krista) – February
- Courtyard (Dana & Mrs. Frey)
o 4/2 – Clean Up before School
Adjournment
- Meeting adjourned @ 7:03 by Dana Henry
Next meeting February 13, 2025
February 13, 2025 - PTO Meeting Minutes
Paradise Elementary PTO Meeting Minutes
February 13th, 2025
Welcome
- Meeting called to order @ 6:04 by Kirsten Myers
- Attendance: 10
o Georgia King, Krista McKenzie, Julie Janusz, Amber Mummert, Brooke Clites, Trish Kowalsky, Breanne Murren, Kirsten Myers, Sarah Landis, Maddie Alexander
Secretary’s Report
- Reviewed meeting minutes from January 9th, 2024
- Meeting Minutes approved:
o Amber Mummert
o Krista McKenzie
Treasure’s Report
- January
o Beginning Balance: $31,318.83
o Credits: $1.32
o Debits: $3,247.06 (Scholastic Bookfair & Assembly)
o Ending Balance $28,748.09
- Report approved:
o Amber Mummert
o Brooke Clites
- Notes
o Holiday Shop is being funded by extra money from different categories in budget
Principal’s Report
- Thank you for all the volunteers who supported our snowball fight and hot chocolate
- we did not get to have our Trivia event but hope to reschedule.
- Steven Courtney visited in late January
- No school Monday the 17th for President’s Day and Friday the 21st
- end of February - students will be attending a dental health presentation sponsored by community partners (Dave Ross and Shoe Orthodontists).
o Mobile Dentist visit
- Picture day - February 24th
- The end of the 2nd Trimester is March 3.
o Report cards will be available on Thursday, March 6.
o Conferences will be held between March 10-20 (11th-13th in person)
- March = Music in Our Schools month.
o Students will be performing on Tuesday, March 18.
Teacher Report
- N/A
Presidents Report
- Shout Outs
o Box Tops (Amber Wolfe)
o Many Volunteers for Snowball Fight/Hot Chocolate & Skate Night
§ Skate Night Suggestion = dominos (right beside magic elm) fundraiser same night?
Upcoming Events
- February 14th -Teacher Appreciation Dessert Bar (Georgia & Krista)
- February 18th – R&K Fundraiser (Krista & Naomi)
o Maddie help count & pick up
- February 24th – Spring Picture Day
o Sign up full ?
- February 27/28th – Mobil Dentist
o Sign up full?
- February 28th – Teacher appreciation Door Decorating (5-8pm)
- March 28th – Family Movie Night (Naomi & Robyn)
o Need details/ cancel?
- May 16th – Laps for Learning (BIGGEST FUNDRAISER: GOAL $10K) (Dana & Kelsey Klinedinst)
- May - Teacher Appreciation Week
Open Discussion
- Mrs. Bortner needs our help (volunteers) at the HART Challenge assembly?
Adjournment
- Meeting adjourned @ 6:31 by Kirsten Myers
- Next meeting March 13th, 2025
PTO By-Laws
- Article I: Name
- Article II: Purpose
- Article III: Membership
- Article IV: Officers and Elections
- Article V: Meetings
- Article VI: Executive Board
- Article VII: Committees
- Article VIII: Finances
- Article IX: Amendments
- Article X: Dissolution
- Article XI: Conflict of Interest Policy
Article I: Name
Article II: Purpose
Section 1. The purpose of Paradise Elementary PTO is as follows: to support the education of the students attending Paradise Elementary School, by providing enrichment opportunities beyond the basic classroom setting, to foster relationships between parents, teachers, and staff in an effort to achieve the best possible education for every student, and to promote a sense of community among our children, parents and staff.
Section 2. The Paradise Elementary PTO shall raise funds to be used solely for the purpose of achieving the objectives in Article II, Section 1, within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future Federal Tax Code.
Article III: Membership
Section 1. Any parent, guardian, adult family member, or other adult standing in loco parentis for a student at Paradise Elementary School may be a member. The principal and any faculty or individual employed at the school may be a member and have voting rights.
Section 2. There is no fee to be a member of Paradise Elementary PTO.
Article IV: Officers and Elections
Section 1. Officers. The officers shall be President, Vice president, Secretary, and Treasurer. Additionally, all officer positions will allow for a Co Officer as deemed appropriate by the executive board. In the event that there are Co-Presidents, a Vice President is not required but may still be elected.
a. President. The president(s) shall preside over meetings of the organization and of the executive committee, serve as the primary contact for the principal, represent the organization at meetings outside the organization, shall coordinate the work of all the officers and committees so that the purpose of the organization is served.
b. Vice President. The vice president(s) shall assist the president(s) and carry out the president’s duties in his or her absence or ability to serve and shall oversee fundraising committees.
c. Secretary. The secretary(ies) shall record the minutes of all meetings and prepare them for distribution to the school staff and all parents/guardians of students within Paradise Elementary School, shall keep all records of the organization, prepare minutes for presentation at the next Paradise PTO meeting, and send notices of meetings to the membership.
d. Treasurer. The treasurer(s) shall receive all funds of the organization, keep an accurate record of receipts and expenditures, make disbursements as specified by the Paradise PTO budget or as directed by the executive committee, present a treasurer’s report at every Paradise PTO meeting and at other times of the year when requested by the executive committee and make a full report at the end of the year.
Section 2. Nominations and Elections. Nominations will be held at a regular meeting in April with elections being held at the regular meeting in the month of May. Nominations for officers may be made from the floor. Voting shall be by voice vote. If more than one person is running for the same office, a ballot vote shall be taken.
Section 3. Eligibility. Members are eligible for any office if they have been a member of Paradise PTO for a minimum of three (3) months prior to nominations and have district approved clearances on file with the school district.
Section 4. Terms of Office. Officers are elected for a term of one (1) year. Officers may only hold one office at a time. Officers shall assume their official duties July 15th of said year.
Section 5. Vacancies. If there is a vacancy in the office of president, the vice president will become the president. At the next regularly scheduled meeting, a new vice president will be elected. If there is a vacancy in any other office, members will fill that vacancy through an election at the next regular meeting.
Section 6. Removal from Office. Officers can be removed from office with cause by a two-thirds vote of those present at a regular meeting where previous notice has been given.
Article V: Meetings
Section 1. Regular Meetings. The regular meetings of the Paradise PTO will be held monthly during the school year. The dates and times of the meetings shall be determined by the executive board and the principal.
Section 2. Special Meetings. Special meetings may be called by the president(s) or any 2 members of the executive board. An election meeting shall be held in May.
Section 3. Quorum. All votes taken will be decided by a simple majority of all organization members present. If the need arises for an organizational vote prior to a regularly scheduled meeting and time does not allow for planning of a special meeting, an electronic vote may be taken. The quorum shall be 6 members of the organization. As outlined in Article VI, Section 2, the Executive Board reserves the right to, shall it deem necessary, vote on items requiring immediate attention between regular meetings.
Article VI: Executive Board
Section 1. Membership. The Executive Board shall consist of the officers, principal of the school and teacher representative.
Section 2. Duties. The duties of the Executive Board shall be as follows: to transact business between meetings in preparation for the general meeting, create standing and special committees, prepare and submit a budget to the membership, approve routine bills, and to prepare and present reports and recommendations to the membership. Members of the PTO shall make the decisions in the organization, however if a decision must be made between PTO business meetings, it shall be made by a majority vote of the Executive Board.
Section 3. Meetings. Meetings of the Executive Board shall take place as needed throughout the year, called by any 2 board members with at least 24 hour notice.
Section 4. Quorum. The quorum of the Executive Board shall be three to six members.
Article VII: Committees
Section 1. Membership. Committees may consist of members and board members, with the president acting as an ex officio member of all committees
Section 2. Standing Committees. The executive board may create standing committees as it deems necessary, to promote the objectives and carry on the work of the organization.
a. The chairman of each standing committee shall serve a term of one (1) year. Subsequent terms may be served by those persons who have signified their consent to serve.
b. The chair of each standing committee shall present their plan of action during regular monthly meetings. No committee work shall be undertaken without the consent of the president(s) and the approval of the principal.
Section 3. Special Committees. The executive board may appoint additional committees as needed.
Article VIII: Finances
Section 1. The fiscal year of the Paradise PTO shall begin on July 1 and end on June 30, inclusive.
Section 2. A tentative budget shall be drafted by the treasurer(s) with the assistance of all other officers in July and presented in the fall of each school year to be approved and made the official budget by a majority vote of the membership present at the first regular meeting.
Section 3. The treasurer shall keep accurate records of any disbursements, income, and bank account information.
Section 4. Authorized signers of any checks shall be the president(s) or the treasurer(s).
Section 5. Committee expenditures are budgeted and approved in advance. If a committee anticipates non-budgeted costs, or an overage of greater than $25.00, the committee chair must approach the PTO Executive Board for approval and a vote to approve these costs at a monthly meeting before they are incurred.
Section 6. Any item/disbursement being requested not covered under section 5 must be presented to the executive board at least one week prior to the scheduled voting meeting and will require approved by a majority vote of members present at that monthly meeting.
Section 7. The treasurer(s) shall prepare a financial statement at the end of the year, to be reviewed by the audit committee.
Section 8. An annual audit will be performed by an audit committee of at least 3 people after the end of the fiscal year.
Section 9. Upon the dissolution of the organization, any remaining funds should be used to pay any outstanding bills and, with membership approval, used for the benefit of the school.
Article IX: Amendments
Section 1. These by-laws may be amended at any regular or special meeting, providing that previous notice was given at least twenty-five (25) days prior to the meeting at which the amendment is to be voted upon. Notice may be given verbally at a preceding meeting, by postal mail, e-mail, newsletter, flyer, or website posting. Amendments will be approved by a two-third vote of those present at the meeting.
Section 2. A special committee may be appointed to submit a revised set of by-laws as a substitute for the existing by-laws, only by a majority vote at a meeting of the Paradise PTO.
Section 3. These by-laws shall be reviewed annually by the executive board and presented for review at the first regular meeting of the school year.
Article X: Dissolution
Section 1. The Paradise PTO may be dissolved at a regular or special meeting, providing that notice was given at least thirty (30) days prior to the meeting at which the dissolution is to be voted on. Notice may be given verbally at a preceding meeting, by postal mail, e-mail, newsletter, flyer, or website posting. Dissolution will be approved by a two-third vote of those present at the meeting.
Article XI: Conflict of Interest Policy
Section 1. Purpose. The purpose of the conflict of interest policy is to protect this tax-exempt organization’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the organization, or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest to nonprofit and charitable organizations.
Section 2. Policy. Officers and members have a duty to avoid potential or apparent conflicts of interest. To avoid the appearance of impropriety, it is important for individuals to disclose any of the following facts.
- Whether they have a potential conflict of interest with respect to any transaction, business decision or other matter in which the organization is involved.
- Whether they have a financial, business or personal interest in an entity in which the nonprofit organization is or will be doing business.
- Whether individuals related to them have a financial, business, or personal interest in an entity with which the nonprofit organization is or will be doing business
- Whether they serve as a director, member or employee of a corporation with which the nonprofit organization is or will be doing business.
Section 3. Procedure. The board should proceed with caution when any of the above facts are present because there may be a conflict of interest. An individual who has a potential conflict with respect to a particular transaction should abstain from participating in the negotiations and decisions surrounding that transaction.